Today I’m talking about how to use time blocking to help you save more time and be ultra productive when working from home. Plus… there’s a free printable!
Working from home isn’t always easy. You’d think there’d be less distractions since.
However, I have found that being at home can be distraction enough! After all, there are so many things that need to get taken care of at home. Like cooking, cleaning that laundry that’s been sitting there for a week…
But to make the most out of your time, time management is an essential skill you need to learn. Using time blocking is a powerful and easy way to master your daily schedule.
You can use it to block off the hours of your day and get more things finished in less time.
It enables you to take back control of your time and the minutes of each day.
And for the “creative and artistic” types out there, myself included, this can sound restricting.
But I promise you, if you try it out, you’ll love the freedom it actually gives you!
What is Time Blocking?
Time blocking is a planning method and time management technique used to schedule each hour of your day to increase productivity.
It’s a great way to save time when your working from home or in an office.
It helps you plan your day and motivates you to accomplish your planned tasks, leaving you feeling productive and accomplished.
How to Start Time Blocking
Here I’ll show you how to get started using time blocking with these steps.
The first step of time blocking is planning! Start by making a list of each important task you need to do for the week.
Then narrow your task list down to just the most essential 3 or 4 tasks.
Be Realistic in Planning
Now that you have your very important, essential tasks lined out. Make sure you are being realistic about your time frame.
Again, you are just planning for this week. What can you actually get done this week.
Don’t set yourself up for failure by thinking you can do 100 tasks in a day. It’s just not feasible and will lead to major frustration.
Start Blocking Your Hours
Now that you have your short list of tasks, it’s time to start time blocking!
You can use our free time blocking printable planner to start blocking your hours on your schedule.
Use each hour of the day to write what task you plan on working on in that hour.
It’s a good idea to think of which tasks you can batch together to save time opening and closing programs, and to avoid the constant mind shifts.
Remember to Schedule Your Lunch Break and Other Items
Be sure to schedule down time and breaks into your schedule too.
Time for making lunch, taking a quick walk and spending some one on one time with the kids if they’re home too.
Taking time to rest is important for your mind and body. Breaks will allow you to be more productive and get back to your tasks with a renewed energy,
A benefit to hourly time blocking means that you have to stay on task to get them done in their scheduled time.
So be sure to eliminate any distractions (no, you don’t need to check your email outside of it’s allotted time and Facebook will still be there when your done.)
Find any way you can to stop getting distracted and stay focused!
It’s also a good idea to think about what is your biggest time wasters and distractions. Do any of these sound like you?
- Do you waste your time on social media?
- Constantly feel the need to check your phone?
- Spend hours in your inbox responding to each message urgently?
Reflect on your behaviors and schedule specific time slots for the time wasting tasks.
Also, when you are working, make sure to let others know that you are working and busy so they too can limit interruptions.
Keep Your Time Blocks Flexible
Unless you know exactly how much time a task with take to complete, make sure to keep your blocks flexible.
This well help you take care of other important things that may come up with a minimum amount of stress.
It’ll also help you avoid having to adjust your schedule constantly.
Review Your Time Blocks Regularly
Make sure to make adjustments when needed.
If your tasks change or you find that they take more or less time than you thought, make sure to modify your blocks accordingly.
It’ll help you maximize your time and productivity.
And remember, if something is simply not working for you, change it!
Take a Look at Where You’re Most Productive
After reviewing your time blocks, you’ll also get a chance to see when your most productive.
If you do your best work in the afternoon, schedule the most important tasks during the afternoon hours.
Reviewing your schedule on a regular basis will help you evaluate your productivity levels and help you decide which areas need attention.
Another great advantage to reviewing your block schedule is that it gives you a chance to see if your reminders are working, or if they need to be changed.
Use current apps like, alerts on your phone or computer, sticky notes or traditional alarms to remind you that it’s time to move to the next task.
The key to block scheduling and task setting is to help you find what works best for you.
Grab Our Free Printable Time Blocking Planner
Make sure to grab out free printable time blocking planner. It comes with 2 pages.
A daily planner and a weekly planner. You can use which ever one makes more sense to you.
The daily planner is great to have a new start to each day. There is plenty of room to write the details of your tasks down and mark of the areas as you go.
The weekly planner is better for see the week at a glance and adjusting as the need arises through out the week.
Managing your time effectively can help you finish more tasks each day. You’ll feel productive and accomplished, and way less frustrated!
Time blocking is a useful method that’ll work well for anyone working from home.